Special Event & Catering Policies

  • DEPOSIT AND FINAL PAYMENTS
    • For non-member events, a deposit in the form of a check equivalent to the room rental is required in order to confirm the booking. Until this is received as well as a signed Banquet Event Order (BEO), the event is not confirmed. This payment and signed BEO guarantees the date and room reservation. The remaining balance of the event is due 7 days prior to the event in the form of a check. Any remaining balances after the event (i.e. beverages based on consumption, additional labor, etc.) will be due at the conclusion of the event. A credit card is also to be kept on file to be charged in the event the balance is not paid or for any damage fees. 

  • CANCELLATION POLICY
    • Deposits are non-refundable. There is a nine (9) month cancellation notice required. Cancellations requested after the nine (9) month deadline are subject to 50% of the food and beverage minimum, which will be charged to the credit card obtained during initial booking. Members are not required to place a deposit, but must adhere to the same policies. Cancellations made after the same given deadlines will result in the appropriate charges being invoiced to their account, with payment due within 30 days. 

  • FINAL GUEST COUNT
    • A final guarantee is required ten (10) days before the day of your event. If we do not receive a guarantee number, the expected number you provided upon booking may be used as your guarantee number. The Faculty Club will be prepared to serve up to 5% above the guarantee. If the number of guests in attendance exceeds your final count, we will bill you for the total number in attendance. The final count cannot be lowered within the 10 days leading up to the event, only increased. 

  • FOOD AND BEVERAGE POLICY /WEEKEND MINIMUMS
    • For Saturdays and Sundays from November- April, we require a $5,000 food and beverage minimum (excluding service charge and tax). During Peak Season which is May-October, Saturday events require a $10,000 food and beverage minimum and Sunday events require a $7,000 food and beverage minimum (excluding service charge and tax). Weekday events, Monday through Friday, do not require a food and beverage minimum. Local health department rulings prohibit guests from taking food and beverage from the Club, with the exception of weddings cakes and clients' personal wine. Wines brought into The Faculty Club will have a corkage fee of $20 per 750 ml bottle. No outside food or beverages are allowed in The Faculty Club. The Faculty Club reserves the right to request that guests remove any outside food and beverages, if deemed necessary, and/or charge the Client appropriately. 

  • EVENT RULES
      • Event End Times: All music must be turned off by 11:00 p.m., and all events must conclude by 11:00 p.m.
      • Open flames are allowed but must be contained within a votive or candleholder.
      • With the single exception of painter's tape, no tape, staples, tacks, nails, or items can be fastened to Faculty Club walls, interior or exterior or furniture.
      • Any special lighting (i.e., up-lighting, bistro lighting, etc.) must be handled by an event lighting professional.
      • Professional DJ, Band or Music Professional is required if music is desired.
      • Any damage to property of The Faculty Club including outside Vendor's property (i.e. linen, rented chairs, tables, etc.) are subject to appropriate damage fees.
      • The Faculty Club is not responsible for any décor or personal property left behind after an event.
  • HOLIDAYS & SPECIAL CIRCUMSTANCES
    • The Faculty Club observes all national and UC Berkeley administrative holidays. The Faculty Club therefore reserves the right to require agreement to special conditions before booking events on these days. If you wish to book an event on a holiday, please speak to our coordinators about premium rates and other conditions.

      The Faculty Club also reserves the right to refuse, or cancel with advanced notice, an event that is impacted by campus-wide events or special circumstances.

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